Moore Solutions Inc (MSi) empowers learners of all ages and backgrounds with career-ready skills through our innovative education technology solutions. We develop and distribute cutting-edge courseware and curriculum for K-12, higher education, and corporate training programs, focusing on technical and vocational fields.

Benefits:

Company parties
Competitive salary
Employee discounts
Opportunity for advancement
Paid time off
Training & development

What You’ll Do

As Project Coordinator & Executive Assistant, you’ll act as the central hub for our content production process and leadership support. You'll work closely with both in-house team members and external contractors to ensure that projects stay on schedule, deliverables meet expectations, and no detail slips through the cracks.

Executive Support & Administration

Provide proactive executive support, including managing calendars, scheduling meetings, and coordinating complex itineraries or travel arrangements
Handle correspondence, prepare briefing materials, and manage communications on behalf of leadership
Assist with meeting preparation, drafting agendas, taking meeting notes, and tracking action items to completion

Contractor Management

Onboard subject matter experts (SMEs), writers, and specialists for small, project-based tasks
Set clear expectations, timelines, and deliverables
Review contractor submissions for quality and completion
Approve and process payments upon successful delivery of work

Project & Task Coordination

Use our project management software to build and maintain clear Project boards
Organize and track tasks for the in-house production team
Monitor progress, flag blockers, and keep timelines realistic
For long-term projects, map out workload across months to prevent bottlenecks

CRM & Marketing Support

Administer and manage our CRM system (hands-on experience handling a CRM is a must), ensuring accurate contractor records and tracking customer needs
Set up workflows and automations within systems like Zoho to streamline operations and communication
Assist with the coordination of marketing efforts and campaigns to support production goals

Tools You’ll Use

You should be comfortable using — or quickly learning — the following platforms:

Project and task management tools
Zoho and other CRM systems (experience setting up automations is essential)
Calendar, email, and productivity suites (e.g., Google Workspace or Microsoft 365) for executive scheduling and support
Dropbox for file management and sharing
Microsoft Teams for internal and external communications
Proprietary software unique to our workflow (we’ll provide training)

What You Bring

Proven experience in project coordination and/or acting as an Executive Assistant supporting leadership
Hands-on CRM experience with a proven ability to configure systems (like Zoho) and build automations
Exceptional tech-savviness, with an intuitive approach to learning and utilizing online systems and software
Strong project coordination experience (especially managing contractors or freelancers)
Familiarity with course development, instructional design, or content production is a big plus
Proficiency with project management tools and experience designing intuitive, actionable task boards
Excellent organizational skills — you see both the big picture and the small details
Clear communicator — written, verbal, and digital
Able to balance structure with flexibility in a fast-paced, creative environment

Bonus Points If You Have

Experience coordinating marketing efforts or campaigns
Experience working in education, e-learning, or publishing
An understanding of how to scope and forecast team workloads
A natural instinct for spotting misaligned timelines or resourcing gaps before they become issues

Compensation: $19.00 - $22.00 per hour

Prepare for Industry Certifications with MSi

Moore Solutions, Inc. (MSi) provides hands-on courseware for industry certifications. We are constantly working to find better ways to help students, teachers, corporations, and individuals get certified.

Our innovative solutions provide everything needed to successfully prepare for exams and conduct effective courses. This includes assessments, learning materials, activities, and testing.

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Tech & CRM Experience: What experience do you have working with online software systems and CRMs (like Zoho), and how comfortable are you setting up automations or learning new tools quickly?*

Project & Task Management: How do you typically keep yourself organized and ensure that multiple projects, tasks, and deadlines stay on track without missing the details?*

Executive Support & Coordination: Can you share an example of how you have successfully supported a busy leader or team while balancing administrative tasks and day-to-day coordination?*

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